Wednesday, October 30, 2013

8 Ways Shop Management Systems Can Reduce Operating Costs



8 Ways Shop Management Systems Can Reduce Operating Costs
An effective shop management system can have a positive impact on operating costs in a number of ways. Of course there are costs associated with system implementation and ownership but if they’re effective – systems will pay for themselves. The following functionality inherent in shop management system will facilitate operating cost reductions. 
1.  Inventory control – Accurate inventory records prevent ordering parts that are on hand. Also identification of obsolete or slow moving inventory allows for reduced tax payments when it’s disposed of.
2.  Productivity improvements – Automating and streamlining processes can result in significant operating cost reductions.
3.  Vehicle repair history availability – Accessing vehicle repair history electronically is not only much faster than searching manual records it allows for sorting and filtering of specific repairs as well as recognition of previous repairs so they’re not repeated or recommended erroneously.
4.  Recommended service accessibility – When stored electronically recommendations can be used to drive customer relationship management. They also allow for point of sale support when appointments are taken or vehicles are dropped off for service. Increased sales volume results in improved overhead absorption.
5.  Integration – Direct integration with other systems such as parts suppliers, labor guides and accounting systems result in improved accuracy and increased productivity.
6.  Quote accuracy and timeliness – Producing a quote while taking advantage of the integration and quick information access features of a shop management system will increase productivity and improve sales.
7.  Analysis reporting – Reporting from a structured database can support management decisions in many areas such as sales, costs and profits. Monitoring trends in these areas will support adjustments and ensure business success.
8.  Efficiency and Proficiency – Measuring technician efficiency and shop proficiency can have a powerful positive impact on operating costs. Not only can operating costs be reduced as a result of process improvements but throughput can be increased resulting in higher sales.

Article by: Maria

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Tuesday, October 29, 2013

How to Price a Restaurant for Sale

Selling a restaurant can be a tricky process because so many of the variables that give a restaurant value are intangible and difficult to quantify, such as reputation, customer satisfaction and ease of operation. Fortunately, there are some concrete benchmarks you can use to establish the price of a restaurant. Once you calculate a value based on these hard numbers, you can adjust the price higher — or potential buyers may try to adjust it lower — by referring to the intangibles that increase or lessen its value.
  1. Calculate the net profit from the previous two years of operation by subtracting the total amount of your business expenses from your gross sales. Adjust this amount so it does not reflect expenses specific to yourself as the business owner, such as interest on loans or depreciation allowances on equipment that you purchased during previous years.
  2. Calculate the value of equipment, decor, and restaurant fixtures. Base this figure on the amount you originally paid, adjusted by the amount that you have already claimed as depreciation on previous years’ tax forms. For example, if you paid $1,000 for your stove, and you elected to depreciate it on a five year basis, and three years have elapsed, you should value it at $400, or 40 percent of the purchase price because 40 percent of the depreciation period remains. If your equipment is fully depreciated, you should value it at 20 percent of the purchase price. Add the value of your equipment to your net profit from the two most recent years.
  3. Adjust your purchase price higher according to any additional variables that affect its worth. Consider whether you hold a solid, long term lease on a restaurant space at below market value for its particular neighborhood, whether you have owned your restaurant for a considerable length of time, and whether you have a steady, satisfied clientele, a stable staff and clearly written recipes.
Article by: Maria

Working happily with National Merchant Services

www.processnms.com

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Read more: How to Price a Restaurant for Sale | eHow.com http://www.ehow.com/how_5731579_price-restaurant-sale.html#ixzz2LdwLJMSo

Tuesday, October 22, 2013

9 Keys to Improving Auto Repair Shop Efficiency

Efficiency can have a significant impact on profitability. A 5 percent increase in efficiency can equate to a 5 percent increase in throughput. In other words greater efficiency results in more hours being billed for the same amount of hours worked. Efficiency can be improved by measuring it, offering employees incentives to increase efficiency ratings, organizing work areas and improving process flows. Focus on improving efficiency will result in increased sales and higher profit margins. Labor is a substantial part of sales in auto repair so making the most of it will contribute to success. Following are keys to improving efficiency:
  1. Start with a Valid Estimate – Efficiency is the measurement of actual time spent performing a given repair vs. the estimated time it should take. It’s important to start with a valid estimate from a credible source.
  2. Report Actual Time Spent – Measuring efficiency requires that the actual time spent performing specific tasks be reported. It will take time to do this but the benefit of measuring efficiency ratios will far outweigh the cost of reporting.
  3. Measure Actual vs. Estimate – Efficiency is calculated by dividing the estimated time required by the actual time spent performing the task. So if a task takes 1.5 hours to complete and the estimated time is 1 hour the efficiency rating it .75. If the task takes .75 hours (45 minutes) to complete and the estimated time is 1 hour the efficiency rating is 1.5
  4. Set a Target Efficiency Rating – A realistic efficiency rating goal should be established. It should be achievable but should also require effort to attain.
  5. Offer Incentives for Reaching Efficiency Goals – People respond to incentives. Technicians that are paid based on flag hours (hours billed to customer) are incentivized by their method of compensation. Employees that are paid otherwise may be offered a different type of incentive.
  6. Include Comeback Work in Incentive Calculations – Striving to achieve a higher efficiency rating can bring on quality problems due to people trying to work faster. People should be incentivized to achieve maximum efficiency with minimum quality problems.
  7. Organize Work Areas to Maximize Efficiency – The physical layout of the work area will make a significant contribution to efficiency. Reducing the distance traveled for equipment, tools and parts needed for repairs will increase efficiencies.
  8. Design Work Flow to Support Efficiency – Anytime a disconnect in work flow exists the potential for lost time is increased. Work flows should be analyzed and improved with the objective of eliminating wait times.
  9. Hold Review Meetings for Input on Improvement – Employees have the ability to recognize barriers to increased efficiency. When they’re able to contribute to improved efficiencies and it’s in their own best interest to do so opportunities for improvement will be readily identified.
Article by: Maria

Working happily with National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2013/01/28/9-keys-to-improving-auto-repair-shop-efficiency/

Thursday, October 17, 2013

8 Tips on Successful Negotiating



8 Tips on Successful Negotiating
A good portion of any business person’s time involves negotiation. There are always objectives that need to be accomplished and invariably other companies and people will contribute to the success of these efforts. Arriving at an agreement that allows success for both parties is the goal of negotiation. Open communication will support this effort. Each party understanding the other’s concerns will allow a positive agreement to be reached. The following tips will support success in negotiations: 
1.  Know what you want – Be sure to document what it is you want to achieve through the negotiation. It’s also a good practice to know what you want as well as what you’ll accept.
2.  Anticipate what the other party wants – Knowing what is important to the other party will enable formulation of offerings in advance.
3.  Understand the goal of negotiation – Every negotiation starts with two parties wanting something from the other. The purpose for negotiation is to reach common ground.
4.  Be prepared to walk away – Entering a negotiation without being prepared to leave the table is an acceptance of failure at the outset. Always be ready to accept the fact that there is no common ground.
5.  Don’t give without getting – Never make a concession without gaining a concession from the other party. Every agreement should be contingent on an agreement from the other side.
6.  Listen – Negotiating success is largely predicated on understanding the other party’s position. Listening will not only allow understanding of what the other party wants but also give indications of opportunities.
7.  Aim High – Always start from the scenario that is the most advantageous for you. Ask for what you want – not what you’ll settle for.
8.  Take nothing personally – Negotiations should always be based on achieving the best possible circumstances for both parties. Allowing the other party’s behavior to influence the outcome is counter-productive at best.

Article by: Maria

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Tuesday, October 8, 2013

Retailers: How To Beat A Lower Priced Competitor, Your Vendor

Many retailers face a common problem: what do you do when you are directly competing with one of your vendors?

For example, a store selling Sony products has to compete directly with Sony online, which has inherent cost and supply advantages over brick and mortar retail businesses.
Not only is it easier than ever for customers to buy products directly from manufacturers online, but they are opening their own stores and using third-parties to get around the very retailers who built their business.

The problem is, the customer still needs a middleman.
As an independent retailer, how do you turn a profit on products like this when your margins are thin to begin with?

From the point of view of a traditional brick-and-mortar retailer, adding value for the customer can be an easier proposition when you’re competing with online giants like eBay and Amazon. The very fact that you are able to provide instant in-store customer service has for years, put you at an advantage.
But when you have to compete on price directly against vendor online stores, things get more difficult. One merchant told me a vendor dropped the prices at their online store below what it costs her to buy from the vendor. Sound familiar?

While you should still focus on bridging any service gaps you find in the vendor’s operations, you also have to carefully invest in thinking about how to compete.

Your first rule of thumb is simply to look the part of a successful competitor. It is important that your store looks every bit as professional and inviting as your vendor’s. In fact, you should put the effort into looking better than your vendor.

While you might think it looks vintage to keep things the way they were when dad started it in the 60′s, shoppers don’t.

You just look old.

Today’s shoppers want the illusion of vintage. They want the feeling of a funky crab restaurant that is clean, the food is great and the servers well-trained so they seek out Joe’s Crab Shack – part of a multinational chain. Same in retail. We want the feel of old-time clothes but want it without the BO under the arms and the questionable stains on the pants.

That means your store shouldn’t look, feel, or smell anything other than first rate and modern.
Update your flooring, clean it, if possible replace it. Replace your worn-out furnishings with new. Replace your monolithic 26″ tall counters with modern counters 32″ high. Replace your display fixtures that have had the chrome ripped off from all the scotch tape with gleaming new ones. Upgrade your yellowing fluorescent lighting covers and add even more bulbs or replace with new LED spotlights where appropriate so your camera equipment, vehicle, tools or kitchen appliances gleam.

Then ensure your professional and attractive displays are well-maintained with a cleaning crew, not leaving it up to your sales team when they have free time.

In short, minimize anything that makes you look tawdry or out of touch with the times, particularly if you are selling computer hardware, software or electronics. By cultivating the right image and going to extra lengths to provide your customers with a modern impression, you stand a better chance of winning business from the easily swayed consumer whose primary concern is the merchandise itself, not where he or she bought it.
And lose your multiple messages of SAVE NOW! And FREE DELIVERY! And “SALE” in your point of purchase materials. Customers aren’t stupid and when we notice dozens of day-glo signs hanging from the ceiling, papering over your display windows and taped to every product; it looks like you’re like desperate. Even if you are, never look it.

Next get the energy right in the store. That means finding ways to get your vendor’s products into the customers’ hands. Finding ways to demonstrate live – not a LCD screen – using your best and brightest people. That might mean borrowing a page from the Apple stores’ original plan of holding classes in the store. That might mean borrowing a page from the new AT&T store and have cubbies where customers and salespeople can sit and talk about the products.

Niche your store to specific interests of customers. If some customers use your products for sports or music or education, build lands within your store to get customers curious.

A curious customer stays longer in the store and is more likely to buy.

It is OK if someone just spends 30 minutes “looking.” Be grateful for it!

Yes, of course you’ll want to close the sale but that isn’t the goal of the interaction.

At the same time, how can you help your customers get more out of products they’ve already purchased?

Your Analytical salespeople who pride themselves on knowing everything may not be the best salespeople because they can vomit too much information to potential customers.

But once that customer has purchased and used it for awhile, they can be eager for becoming smarter about their product. You can really deepen your relationship because the customer who is most likely to look for low price is the one most interested in information. Find ways to connect to them, offer by email, text or old school phone call offering a tip for getting more out of their purchase.

The old adage that you need to know your customers is still true.

Let your knowledge guide you in selecting merchandise. Know which products from a particular vendor they are looking for, and then keep the right quantities of those products in stock.

And remember your best salespeople should be able to poke holes in anybody’s products, so train them how to show several answers to your customers’ questions, not just their own personal favorite of one vendor.

You are not going to outdo the vendor or a retail giant like Amazon when it comes to supplying each and every make and model under the sun. Instead, direct your energy into making sure that you are able to meet the demands of your customers when they come to your store to shop for popular branded products. And guide them to the choices you have, not just the one they found online.

Article by: Maria

Working happily with National Merchant Services

www.processnms.com

Happy Processing!!!

Article source: http://www.retaildoc.com/blog/retailers-how-to-beat-a-lower-priced-competitor-your-vendor/

Monday, October 7, 2013

9 Keys to Increasing Market Share

Striving to increase sales of the same product to the same target market is referred to as market penetration. Increasing sales of the same products in different markets is called market expansion. In either event the goal is to increase market share in the target market. Earning a bigger share of the market requires diligence and close attention to detail. Increasing market share involves assessing the current situation, taking the appropriate steps to earning more business and continuing to interest people in your services. The following keys will support increasing market share:
  1. Know Your Market – Defining the market you will service is essential to determining how to capture a greater share of it. It’s important to have a clear picture of the size, preferences and buying habits of the target audience. It’s also important to know if it is growing, stable or declining.
  2. Know Your Competition – To compete you must know who and what you’re competing against. The product offerings and size of competitors are useful in understanding market conditions. The number of vehicles serviced in a month will tell you their portion of the market. If you know the enemy and know yourself you need not fear the results of a hundred battles … Sun Tzu
  3. Determine Your Market Share – Knowing what share of the market you currently hold is a necessary starting point. This completes the picture of current market circumstances and is the percentage of all vehicles serviced by your shop.
  4. Conduct a Consumer Preference Survey – When conducting random surveys the larger the sample the more accurate the results. So the results when contacting 50 people will be better than when contacting 25. Knowing what’s important to your target market will tell you how to offer a better product.
  5. Offer a Better Product for Less – Understanding what’s important to people will support a better product offering. Knowing the offerings of the competition will allow effective pricing. Being able to offer better service for a lower price is a winning strategy.
  6. Minimize the Risk to the Customer – When buying people are always concerned with price and value. But the element of risk will trump price and value. Offering guarantees and promoting them will put potential customers’ minds at ease.
  7. Drive More Traffic to Your Website – Customers that have decided to shop can provide the best opportunities for growth. Investing in your website and making sure people will find you can have a greater impact in today’s environment than any other marketing effort.
  8. Ask Customers for Reviews – Most prospective buyers shop on the Internet. A large percentage of them look at online reviews when making a decision. The more positive reviews available for your business the better your image will be.
  9. Continue to Improve Your Offering – A business with the same offering month after month will not spark the interest of new or existing customers. Continuing to improve your service offering will excite the existing customer base and stimulate referrals. Prospective buyers will recognize a progressive business and be more apt to consider them when making a buying decision.
Article by: Maria

Happily working at National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2012/11/29/9-keys-to-increasing-market-share-in-the-auto-repair-business/

Wednesday, October 2, 2013

10 Keys to Auto Repair Customer Loyalty Rewards

10 Keys to Auto Repair Customer Loyalty Rewards

Airlines and hotels have been doing it for years with their frequent traveler programs. Credit card processors have their rebates that are offered in the form of cash and merchandise. Customer loyalty programs are used by all types of businesses for the simple reason that they work. When a customer has a choice of a number of service providers accumulated earned rewards will influence their decision to stay with a business. Loyalty rewards can be managed and used in a number of ways to encourage customers to do business with a shop. Following are keys to using customer loyalty rewards in auto repair:
  1. Base Rewards on Business Volume – Rewards should be earned based on how much a customer spends. For example loyalty rewards could be calculated as a percentage of labor or parts.
  2. Apply Rewards as Payment on Future Repairs – When the customer brings their vehicle in for service, apply their loyalty rewards as a form of payment to reduce the amount owed.
  3. Regulate Reward Usage – Setting a limit on the amount of rewards that can be applied on any given visit will prevent a big impact on a single sale as well as encourage the customer to used them rather than letting them accumulate.
  4. Define the Reward Program – Communicate to the customer how the reward program works. Make sure they understand how rewards are earned and how they’re used.
  5. Use Tiered Reward Levels – Loyalty rewards can be based on volume of business. For example, a customer that spends 5K a year with the shop could earn a greater percentage than a customer that spends 1K.
  6. Notify Customers of Available Rewards – Communicate reward levels to customers to remind them of what they have available. This will serve as a positive communication and reminder of the shop.
  7. Grant Rewards to Organizations – Rewards earned by members can be granted to organizations. Businesses, churches, associations and even families will fit this model. Offering discounts to members can increase volume while the loyalty rewards can be applied as payment for services on the organizations vehicles.
  8. Grant Rewards for Referrals – Loyalty rewards can be granted to a customer that provides a referral thus showing appreciation for their support.
  9. Allow Rewards to be Transferred – Sometimes a customer may want to give their rewards to another. For example a parent may want to use their rewards to pay for their children’s repair work.
  10. Promote Reward Offerings – Let customers and prospective customers know about your loyalty rewards program. Loyalty rewards can attract customers as well as retain them.
Article by: Maria

Working happily with National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2012/12/29/10-keys-to-auto-repair-customer-loyalty-rewards/

Tuesday, September 24, 2013

Managing the Cost of Marketing

Managing the Cost of Marketing in Auto Repair
Marketing and advertising expenses are part of any business. In auto repair, marketing efforts focus on two primary objectives – customer retention and customer acquisition. Further, marketing expenses tend to rise and fall in correlation with business volume. In times when business is good people tend to be less concerned with marketing. Conversely when business is slow people will pay more attention to marketing. The result is that marketing expenditures tend to increase when there are less funds available. Thus the importance of developing and maintaining marketing plans becomes increasingly important. And since the availability of resources for marketing is dependent on business revenue it’s important to make sure they’re being used effectively. Effective marketing will increase sales, reduce sales cycle times, lower sales costs, increase profit margins and facilitate long term relationships with customers. So measuring the cost effectiveness of marketing is essential to success.

Measuring Sales Increase and Reduced Cycle Times
Effective customer retention marketing should result in an increased number of visits with shorter periods of time between. Thus existing customers should bring their vehicles in more often for recommended services and/or incentives based on marketing efforts. Actual ratios can vary based on a number factors but any shop should be able to establish a baseline by which to measure results. If the optimum percentage of customers visits within the desired frequency and sales goals are reached then marketing efforts are working.
The effectiveness of customer acquisition marketing is measured by the number of new customers gained within a given time period and the readiness with which they agree to do business with your company. The easier it is to win business when a prospective customer makes initial contact is a reflection of the effectiveness of marketing. So there are 2 primary measures of customer acquisition marketing. First is the measure of the number of inquiries made within a given time period. And second there is the capture or conversion rate. This is measured by the ratio of inquiries or quotes versus the number that become sales. As in retention marketing the anticipated volume and ratio can vary according to circumstances but a shop should be able to establish a baseline for evaluation purposes. If the desired goals are reached then customer acquisition marketing is effective.

Evaluating the Impact of Marketing on Sales Costs and Profit Margins
Effective marketing whether it is focused on acquisition or retention will result in increased sales volume and better profit margins without increasing sales costs. In other words front line personnel will spend less time in the sales process because much of the relationship with the customer has been built through marketing. They’ll be able to win business without incentives as marketing has enforced the value of the service offering thus resolving cost concerns in the customer’s mind. The result is that sales people can handle greater volume for better margins thus reducing the sales cost of each transaction. Providing quality sales support is critical to establishing long term relationships so it’s important to consider this factor when evaluating this aspect of marketing impact. So if marketing efforts result in greater sales volume, improved profit margins and quality sales support without increasing sales expenditures then marketing is having the desired impact on sales costs.

Measuring the Impact of Marketing on Customer Loyalty
Establishing and maintaining long term profitable relationships is the key to success in the automotive repair industry. Customer loyalty is measured by the average lifetime and average lifetime value of customer relationships. If marketing is effective in this area these values will both be trending upward over time. So the measure of these factors is to compare them to the same measurements in a previous time period. In making this measurement it’s important to include business that was stimulated by the same marketing efforts.

Making the Most of Marketing Evaluations
The primary purpose of evaluating the effectiveness of marketing efforts is to maximize marketing expenditures. It’s important to record the source of business to support these measurements. And when the measurements are taken the result should be improved allocation of marketing resources. If a marketing strategy or campaign is effective it may make sense to direct more resources toward it. Conversely if marketing doesn’t achieve the desired results a reduction in expenditures may be warranted. Measurement of the effectiveness of marketing should be done on an ongoing basis and adjustments should be made based on results.

Article by: Maria

Working happily with National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2012/10/22/managing-the-cost-of-marketing-in-auto-repair/

Monday, September 16, 2013

How to Find Restaurant Investors

How to Find Restaurant Investors

Finding an investor for a new restaurant can be a daunting task. Persuading friends, family or strangers to lend you money will be much easier with a business plan that covers all aspects of your proposed venture. If your plan has been thoughtfully researched and includes market demographics, business strategy, marketing plans and realistic financial budgets and projections, it will go a lot further toward securing investors than just pitching an idea.
  1. Complete a thorough and comprehensive business plan. Investors are going to want a professional accounting of where their money is going and what they can expect in return. Business resources such as the Small Business Administration or SCORE can help you develop a plan. Business plan software such as Business Plan Pro, Biz Plan Builder and Quick Plan can help organize your research and financial calculations into a professional proposal.
  2. Approach people familiar with your work ethic and experience. These are the people who will require the least amount of selling as to your abilities and character. Family members and previous customers can be helpful allies in helping you achieve your goal.
  3. Network with affluent crowds. Doctors, lawyers and other business people are often looking for investment opportunities. Join business groups and attend functions where these people are present. Take opportunities to set up private meetings where you can pitch your proposal and get your business plan in their hands.
  4. Talk to your bank. While restaurants are considered a high-risk business venture, if your plan is solid and you've managed to secure a portion of the needed funds, bank lending may be an option to help put you over the top with start-up capital and launch your new business.
Article by: Maria

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Read more: How to Find Restaurant Investors | eHow.com http://www.ehow.com/how_6521004_restaurant-investors.html#ixzz2LduAEHhJ

Friday, September 13, 2013

Managing the Cost of Tire and Auto Repair Sales

Managing the Cost of Tire and Auto Repair Sales

The key to controlling sales costs lies in process efficiency. If sales people are properly incentivized they will always strive to sell more. But if the sales process imposes limitations due to inefficiencies sales volume will be restricted. Prior to the beginning of the sales process marketing can have a significant impact on efficiency in sales. For example if customers repeatedly ask the same questions upon initial engagement the business would be better served by promoting the answer via marketing. However certain information the customer seeks is better off supplied by the sales person and being able to supply it quickly and accurately is paramount to earning business. And finally efficiency and timeliness in communications with customers during the repair process can have a huge impact on the cost of selling. Each of these factors should be evaluated when endeavoring to control sales costs.

Maximizing New Business Opportunities

When a potential customer requests information or a quote an opportunity to build a relationship occurs. Many times a purchase may not occur right away but there is always a possibility for future business. So when a prospect contacts the shop it’s important to get contact information such as name, phone and email then follow up periodically. Monthly emails and newsletters can be effective ways to stay in front of prospects and customers. If sales people are going to spend time calling people to stimulate sales – people that have previously expressed interest can bring the best results. Not pursuing these prospects can result in missed opportunities.

Streamlining the Sales Process

The sales process must be both efficient and effective. A front line employee must have the information they need to communicate with the customer in a timely fashion. Any time a front line employee has to have a customer wait in order to reply to an inquiry is an example of inefficiency. The goal of making the sales process as efficient as possible involves eliminating any parts of the process where this occurs

Making the Most of Existing Relationships

Sales to existing customers are generally the most readily available opportunities. Assuming that marketing is effective and existing customers have their vehicles serviced at frequent intervals then the sales person will have the opportunity to increase sales by providing value the customer can recognize. For example offering nitrogen to fill tires will result in better gas mileage and lower vehicle maintenance costs. The customer will spend money to reduce future expenditures. It’s important to record the result if the customer declines an offer because if the sales person repeatedly promotes the same offer it’s an indication that they don’t remember the customer.

Reducing Customer Attrition Rates

A sales person’s primary responsibility is to support sales initiation and work in process. Given that, even in busy times if the sales process is efficient there will be time available. This time can be utilized to follow up with customers that the shop may be in danger of losing. Utilizing available minutes in this fashion will always be time well spent. Keeping a customer can be viewed as cost avoidance as the need to acquire new business will be averted.

Keys to Controlling Sales Costs

Efficiency in the sales process allows sales to be earned at a lower cost and promotes customer loyalty. Making the most of sales opportunities with prospective and existing customers allows business to be earned that requires lower expenditures. And working to avert customer attrition avoids the cost of customer acquisition.

Article by: Maria

Happily working with National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2012/10/23/managing-the-cost-of-tire-and-auto-repair-sales/

Wednesday, August 28, 2013

Monitoring Auto Repair Shop Cost Management Efforts

Monitoring Auto Repair Shop Cost Management Efforts

Monitoring efforts at cost reduction will ensure their effectiveness as well as maintain focus on this important issue. Widening profit margins increases profitability and contributes to long term success. Often the demands of day to day business operations take up practically all of a person’s time but cost reduction and process improvement result in more available time. So finding the time to work on cost management is time well spent. The following areas should be evaluated on an ongoing basis:

Evaluate Marketing Costs – Know your customer retention rate and the amount of money spent on retaining existing customers. Knowing the retention cost per customer will contribute to setting prices and developing operating plans. Just as important is the cost of customer acquisition. Taking the dollars spent on advertising for new customers and dividing it by the number of new customers earned within a given time period will determine the cost of acquiring a new customer.

Grade Sales Efficiency – Sales costs are largely influenced by the effectiveness of business support processes. Efficient sales support processes equate to more sales volume. Any areas that require a front line employee to look for needed information can impact the sales process. The ratio of areas that are supported divided by the total number of areas affecting customer interaction will give the sales efficiency ratio.

Improve Shop Proficiency – Increasing the utilization of available labor hours results in higher sales volume and greater overhead absorption. Identifying and correcting factors that negatively impact shop proficiency will improve sales and profits.

Measure the Impact of Shop Management Systems on Costs – There are a number of areas that a shop management system can impact operating costs. The ratio of the number of areas positively impacted by systems to the total potential areas will give the system effectiveness ratio.

Evaluate True Purchasing and Inventory Costs – Check each opportunity to lower costs in this area and determine how many are being taken advantage of.

Article by: Maria

Working happily with National Merchant Services

www.processnms.com

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Article source: http://www.fasttrakauto.com/blog/2012/10/30/monitoring-auto-repair-shop-cost-management-efforts/

Monday, August 19, 2013

Monitoring the Quality of Relationships

Monitoring the Quality of Relationships  Monitoring the quality of relationships can be tricky but can also provide enormous value. Taking an honest look at relationships and what they’re based on requires an open mind and the ability to understand people. Just like any other business endeavor progress can be measured based on achievement of the defined objective. So having a clear idea of what constitutes a quality relationship allows effective evaluation. The following are key points to consider when evaluating relationships:

Evaluate the Basis of Marketing Messages – Are the messages communicated to customers in marketing and advertising relationship based or sales based? Do they say ‘I want you to buy something’ or do they say ‘I want to provide valuable service’? Do they establish and/or reinforce a positive perception of the customer’s relationship with your business? The highest quality marketing messages are relationship based.

Assess Interaction with the Customer at the Point of Sale – Is the relationship based on the sales process or are sales generated through the relationship? Is interaction with the customer focused on sales or is it advisory in nature? If the customer relationship is at the forefront in the sales process the quality of customer service is of the highest caliber.

Evaluate Business Processes and Procedures – Are the business processes and procedures within the company clearly defined and documented? Do all people involved in the process understand the overall process and their role in it? Is information reporting an integrated part of the process? If business processes are running as efficiently and smoothly as possible they’re making the maximum contribution to positive relationships.

Grade the Impact of Information Systems on Customer Relationships – Do documents and correspondence with the customer communicate and reinforce the customer relationship? Do they communicate service and value? If the primary impact of information systems is on relationship building then the most positive contribution is being made.

Evaluate the Quality of Employee Relationships – Are employees competitively compensated? How does turnover compare to industry averages? Are employee skills improved to keep up with industry advances? Are employees given the opportunity to contribute to the advancement of the business? Are they recognized for their contributions? The answers to these questions will indicate the quality of business/employee relationships.

Measure the Caliber of Supplier Relationships – Are the procedures in the shop set up to support the supplier’s best efforts to provide quality service? Does the supplier meet the basic criteria for a positive relationship? Does the supplier go beyond these criteria? If so is the supplier recognized for it? These indicators will give a good assessment of the quality of supplier relationships.
Relationships are an important ingredient in the recipe for business success. Evaluating them and focusing on improving them will provide a positive contribution to any company. Monitoring key relationships and the factors that affect them with the goal of improving them as much as possible will make a business stand out and excel.

Article by: Maria

Working happily with National Merchant Services

www.processnms.com

Happy Processing!!!

Article source: http://www.fasttrakauto.com/blog/2012/09/28/monitoring-the-quality-of-relationships/